STEP 1: DOWNLOAD CURRENT RETREAT INFORMATION PACKAGE

Downloading and reading through the MBC Retreat Information Package is the first step towards booking a retreat at Muskoka Baptist Conference. Receipt of this package does not guarantee that you will receive the requested dates for your retreat. This is for your information only.

STEP 2: CONTACT RETREAT COORDINATOR

After reading through the information package, if you want to continue the application process, you will need to find out from the retreat coordinator whether MBC can accommodate your group at your desired time. When you contact the retreat coordinator always have a few dates selected as options in the event that your first choice is not available.

STEP 3: VERIFICATION FROM RETREAT COORDINATOR OF AVAILABLE DATE

Upon verification from our retreat coordinator that there is a date availability, your group's name will be penciled into the date.

STEP 4: SEND EXPECTED GUEST NUMBERS AND OCCUPANCY BREAKDOWNS TO RETREAT COORDINATOR

Within one week from receiving verification from the retreat coordinator of an available date, the retreat coordinator must receive your expected numbers as well as an occupancy breakdown (how many double occupancy guests, how many quads ...). This information will be used to build your booking agreement.

STEP 5: BOOKING AGREEMENT PREPARED AND EMAILED/FAXED TO YOU BY THE RETREAT COORDINATOR

The deposit is calculated at 25% of the estimated price of your retreat. Again, that estimated price is based on the occupancy numbers that you supply.

STEP 6: SIGN AND RETURN BOOKING AGREEMENT WITH CHEQUE COVERING THE DEPOSIT TO RETREAT COORDINATOR. YOU CAN ALSO CALL THE MBC OFFICE AND PUT THE DEPOSIT ON YOUR VISA OR MASTERCARD

Upon receipt of the signed booking agreement and full payment of the deposit, the retreat coordinator will solidly book your retreat into our calendar of events. Confirmation of the booking is contingent on the receipt by the retreat coordinator of your returned signed booking agreement including full payment of the deposit. Please be sure to keep a copy of the signed booking agreement for your own records.

STEP 7: SEND SPECIAL REQUESTS TO RETREAT COORDINATOR

Any special requests that extend beyond the confines of the booking agreement must be made to the retreat coordinator at least one month prior to your retreat start date. This includes but is not limited to snacks, coffee breaks, special sporting requests such as wall climbing, and communion. Please note that some of these special requests have an extra cost involved with them. This cost will be invoiced directly to the group, even in the event that your guests are paying MBC on an individual basis. That is, the additional costs cannot be divided among the guests by our office.

STEP 8: SEND ALL GUEST INFORMATION AND COMPLETE SCHEDULE FOR YOUR RETREAT

A guest list, along with all guests full names, addresses, phone numbers, email (if available) and the exact birthdates of any children (we do not require the birthdates or ages of guests aged 18 and older), must be received by the retreat coordinator at least two weeks in advance of your retreat start date. The guest list should also clearly indicate which guests are rooming together. An easy-to-fill-in guest information form is available from the retreat coordinator upon request. Also required at that time is a complete schedule of your weekend (Remember to include our meal times of 8 am, 12 noon and 5 pm) and any audio-visual needs that you may have for the weekend. The MBC office staff seeks to meet each of the rooming requests that are brought to them within the appropriate two weeks prior time frame, but the MBC office staff makes the final decision as to where each guest stays.